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The overall awareness of the new obligation of KSeF (National e-Invoice System) from January 2024 is relatively low among Polish entrepreneurs. Although the system has been operating since January 2022, less than half of the respondents know about its existence according to an opinion-making on-line media (rp.pl).
Even less entrepreneurs are aware that KSeF implementation may be associated with a revolutionary change in the way of functioning of regulations related to circulation of VAT invoices. The Ministry of Finance, while KSeF was desining, imposed a number of technical limitations, among which one is the inability to transfer attachments to VAT invoices via the platform.
As the Ministry explains, this complication results from limitations in data transmission. Handling the entire flow of VAT invoices in Poland will be a technical challenge. The ministry estimates that the system will be able to handle up to 100 million invoices per day. Attaching suplements significantly increasing the size of the uploaded file, would additionally burden the servers. Consequently, it could negatively affect the stability and, finally the credibility of the system.
Currently additional documents are often attached to the invoice as it is common business pratice. It can be a protocol, confirmation of the service or delivery. The analysis of the attachment determines the payment of a given invoice by the recipient.
Obviously it will look a bit different depanding on the organization structure and practice. This is the main reason why it is worth starting with a solid analysis to figure out the best fitted solutions. Our team supports companies in this area, providing recommendations and ultimately solutions in line with their needs.